Privacy Policy
Who are we?
What does this Policy cover?
We at McSherry Brown take your personal data seriously. This policy:
- Sets out the types of personal data that we collect about you
- Explains how and why we collect and use your personal data
- Explains how long we keep your personal data for
- Explains when, why and with who we will share your personal data
- Sets out the legal basis we have for using your personal data
- Explains the effect of refusing to provide the personal data requested
- Explains the different rights and choices you have when it comes to your personal data
- Explains how we may contact you and how you can contact us
What personal data do we collect about you?
We use your personal information to match your skills, experience and education with our clients. We would initially collect basic information in relation to your name, contact details and job role in order to share with an employer. Once we have your permission we may gather and share more personal information from you in the form of a CV, compensation details and references, interview notes, geographical location and psychometrics if undertaken, in order assess your suitability.
If you are receiving coaching through us, we will also process any additional information that you choose to provide to us during the course of the coaching.
Where do we collect personal data about you from?
The following are the different sources we may collect your personal data from:
- Directly from you. This is information you provide while searching for a new opportunity and/or during the different recruitment stages [or coaching, where relevant].
- Through publicly available sources. We use the following public sources:
LinkedIn or other social media sites
Award ceremonies
Corporate events and websites - By Reference or word of mouth. For example, you may be recommended by a friend, a former employer, a former colleague or even a present employer.
How and why we use your personal data?
We use your personal data to enable us to match your skills, experience and education with career opportunities that we have been retained to work on by our clients. We will collect information on you including contact details, job role, current company, experience and skills and then, if appropriate, we will pass this onto the client. If you are selected by the client for interview we may collect additional information from you, including salary details and informal references to progress through the process to offer.
If you are receiving coaching through us, we use your personal data in order to understand more about you and to assist you with understanding your skills and areas for improvement or future opportunities and options.
How long do we keep your personal data for?
We only keep your personal details for as long as we need to fulfil our client obligations or legal requirements.
Candidate data: Data retained for six years, after which you will be contacted with the option to stay in touch or be removed from our database.
Client contact details: Data retained for six years, after which you will be contacted with the option to stay in touch or be removed from our database.
Coaching candidate data: Data retained for six years, after which you will be contacted with the option to stay in touch or be removed from our database.
Who do we share your personal data with?
Your personal data is shared with the clients and potential clients who have a contractual agreement with McSherry Brown that may be relevant to you, to ascertain if you are a good fit for their organisation. We may also wish to verify the information you have provided with third parties.
We have a global client base operating within financial services, news and media, utilities and technology. They are located in the UK, EU, US and Asia
What legal basis do we have for using your information?
For prospective candidates, interim managers, referees and clients, our processing is necessary for our legitimate interests in that we need the information in order to be able to assess suitability for potential roles, to find candidates and to contact clients and referees. We carry out a ‘balancing test’ to ensure that our processing is necessary and that your fundamental rights of privacy are not outweighed by our legitimate interests, before we go ahead with such processing. We keep a record of these balancing tests. You have a right to and can find out more about the information in these balancing tests by contacting us using the details below.
If you are shortlisted as a candidate [or if you are coached by us], then this may involve the processing of more detailed personal data including sensitive data such as health information that you or others provide about you. In that case, we always ask for your consent before undertaking such processing.
For clients, we may also rely on our processing being necessary to perform a contract for you, for example in contacting you.
What happens if you do not provide us with the information we request or ask that we stop processing your information?
By submitting your personal data to McSherry Brown you give your implied consent for its use in connection with our Executive Search services.
If you do not provide the personal data necessary, or withdraw your consent for the processing of your personal data, we may not be able to match you with available job opportunities.
Do we make automated decisions concerning you?
No, we do not carry out automated profiling.
Do we use Cookies to collect personal data on you?
To provide better service to you on our websites, we use cookies to collect your personal data when you browse. See our cookie policy here for more details.
Do we transfer your data outside the EEA?
McSherry Brown works on a global basis we may transfer your personal data to clients and partners in countries outside the EEA. These countries privacy laws may be different from those in your home country. Where we transfer data to a country which has not been deemed to provide adequate data protection standards we always have security measures and approved model clauses in place to protect your personal data.
At present we transfer data to the following countries outside the EEA: U.S. / Singapore / Hong Kong.
To find out more about how we safeguard your information as related to transfers and how to obtain a copy of such safeguard, contact us at info@mcsherrybrown.com.
What rights do you have in relation to the data we hold on you?
By law, you have a number of rights when it comes to your personal data. Further information and advice about your rights can be obtained from the data protection regulator in your country.
| Rights | What does this mean? |
| 1. The right to be informed | You have the right to be provided with clear, transparent and easily understandable information about how we use your information and your rights. This is why we are providing you with the information in this Policy. |
| 2. The right of access | You have the right to obtain access to your information (if we are processing it), and certain other information (similar to that provided in this Privacy Policy). This is so you are aware and can check that we are using your information in accordance with data protection law. |
| 3. The right to rectification | You are entitled to have your information corrected if it is inaccurate or incomplete. |
| 4. The right to erasure | This is also known as ‘the right to be forgotten’ and, in simple terms, enables you to request the deletion or removal of your information where there is no compelling reason for us to keep using it. This is not a general right to erasure; there are exceptions. |
| 5. The right to restrict processing | You have rights to ‘block’ or suppress further use of your information. When processing is restricted, we can still store your information, but may not use it further. We keep lists of people who have asked for further use of their information to be ‘blocked’ to make sure the restriction is respected in future. |
| 6. The right to data portability | You have rights to obtain and reuse your personal data for your own purposes across different services. For example, if you decide to switch to a new provider, this enables you to move, copy or transfer your information easily between our IT systems and theirs safely and securely, without affecting its usability. |
| 7. The right to object to processing | You have the right to object to certain types of processing, including processing for direct marketing (i.e. if you no longer want to be contacted with potential opportunities) or market intelligence. |
| 8. The right to lodge a complaint | You have the right to lodge a complaint about the way we handle or process your personal data with your national data protection regulator. |
| 9. The right to withdraw consent | If you have given your consent to anything we do with your personal data, you have the right to withdraw your consent at any time (although if you do so, it does not mean that anything we have done with your personal data with your consent up to that point is unlawful). This includes your right to withdraw consent to us using your personal data for marketing purposes. |
We usually act on requests and provide information free of charge, but may charge a reasonable fee to cover our administrative costs of providing the information for:
- baseless or excessive/repeated requests, or
- further copies of the same information.
Alternatively, we may be entitled to refuse to act on the request.
Please consider your request responsibly before submitting it. We’ll respond as soon as we can. Generally, this will be within one month from when we receive your request but, if the request is going to take longer to deal with, we will come back to you and let you know.
How will we contact you?
We may contact you by phone, email or social media. If you prefer a particular contact means over another please just let us know.
How can you contact us?
If you are unhappy with how we’ve handled your information, or have further questions on the processing of your personal data, contact us here: McSherry Brown, 30 Reading Road South, Fleet, Hants, GU52 7QL; gdpr@mcsherrybrown.com.
